Instacart Hiring Process

Financial Systems Senior Project Manager

We're transforming the grocery industry. At Instacart, we invite the world to share love through food because we believe everyone should have access to the food they love and more time to enjoy it together. Where others see a simple need for grocery delivery, we see exciting complexity and endless opportunity to serve the varied needs of our community. We work to deliver an essential service that customers rely on to get their groceries and household goods, while also offering safe and flexible earnings opportunities to Instacart Personal Shoppers.

Instacart has become a lifeline for millions of people, and we're building the team to help push our shopping cart forward. If you're ready to do the best work of your life, come join our table.

Instacart is a Flex First team. There's no one-size fits all approach to how we do our best work. Our employees have the flexibility to choose where they do their best workwhether it's from home, an office, or your favorite coffee shopwhile staying connected and building community through regular in-person events.

Overview

We are seeking a Financial Systems Senior Project Manager to serve as a hands-on, embedded delivery leader for the Financial Systems (FinSys) team. This role is responsible for driving day-to-day execution across financial systems initiatives, including running sprint ceremonies, managing delivery workflows, and coordinating cross-workstream efforts to ensure predictable, high-quality outcomes.

This role focuses on internal-facing delivery rather than product development and aligns closely with an IT delivery and shared services operating model. The Project Manager will partner closely with systems leads, business stakeholders, and vendors to ensure work is well-planned, transparently tracked, and delivered efficiently.

In addition to delivery execution, this role will own coordination of Financial Systems projects and initiatives not led by Finance Transformation, providing clear accountability, structured governance, and consistent communication.

The Finance Systems and Solutions (FINSS) team owns the end-to-end lifecycle, governance, and evolution of technology systems that enables Finance across Instacart. We align deeply with Finance leadership to ensure that systems serve not just as tools, but as strategic enablers of insight, control, and growth.

About the Job

Delivery Execution & Project Leadership

• Own day-to-day Agile delivery execution for the Financial Systems team, including running sprint ceremonies and ensuring predictable delivery of committed work.
• Lead delivery of small to mid-sized Financial Systems projects and initiatives, including internal efforts not owned by Finance Transformation.
• Coordinate execution across multiple Financial Systems workstreams, ensuring clear ownership, sequencing, and dependency management.
• Take accountability for on-time, predictable project delivery within agreed scope, timelines, and capacity constraints.

Backlog, Capacity & Work Management

• Partner with systems and functional leads to manage, refine, and prioritize the delivery backlog, ensuring work is clearly defined, estimated, and sequenced.
• Drive capacity planning, forecasting, and demand management to support quarterly planning and reduce over-commitment.
• Maintain accurate day-to-day work tracking to ensure transparency across in-flight work, risks, and dependencies.

Agile Execution, Jira Standards & Metrics

• Establish and maintain Agile execution and Jira standards, including workflows, ticket quality, reporting, and documentation.
• Define and maintain team-level delivery metrics and dashboards to support data-driven decision making and continuous improvement.
• Develop and maintain Ways of Working documentation to reinforce consistent delivery practices and team alignment.

Governance & Stakeholder Communication

• Prepare and deliver governance materials, including internal review boards, Monthly Business Reviews (MBRs), and leadership updates.
• Serve as a central point of coordination for stakeholder communication, ensuring alignment across Finance, IT, and Systems partners.
• Partner with third-party vendors to manage delivery within contractual and operational constraints.

About You

Minimum Qualifications

• 7+ years of experience in project or delivery management, supporting Oracle financial systems.
• Proven experience serving as a Scrum Master or delivery lead, including sprint planning, backlog refinement, and day-to-day execution.
• Demonstrated ability to coordinate cross-functional workstreams and manage dependencies across systems teams, business stakeholders, and vendors.
• Strong experience with Agile delivery practices and Jira, including backlog management, capacity planning, and delivery reporting.
• Ability to drive delivery rigor, execution discipline, and clear stakeholder communication in a complex, operational environment.
• Experience preparing and delivering governance and leadership materials, including status updates, review boards, and MBRs.

Preferred Qualifications

• Experience supporting Oracle Fusion Financials, including project delivery and hypercare support.
• Background working within an IT delivery or shared services operating model.
• Experience partnering with third-party vendors and managing delivery within contractual agreements.
• Strong written and verbal communication skills, with experience presenting to senior stakeholders.
• Exposure to emerging AI or automation capabilities in systems or operational contexts.

Key Personal Attributes

• Collaborative and empathetic communicator who builds trust across Finance, Systems, and Support teams.
• Curious, forward-thinking, and passionate about leveraging technology to improve financial processes.
• Thrives in fast-paced environments, balancing structure and flexibility to achieve impactful results.

Instacart provides highly market-competitive compensation and benefits in each location where our employees work. This role is remote and the base pay range for a successful candidate is dependent on their permanent work location. Offers may vary based on many factors, such as candidate experience and skills required for the role. Additionally, this role is eligible for a new hire equity grant as well as annual refresh grants. For US based candidates, the base pay ranges for a successful candidate are listed below.