Postmates Jobs in California

Executive Assistant Business Partner II, Product & DesignPeople, People & Places in San Francisco, California

• Full Time

About the Role

The Product and Design organization is looking for an experienced Executive Assistant Business Partner II to support executives within Design and provide complex executive support to the organization's leaders. This role will provide high-level administrative and program support across various technical teams. Knowledge of the complexities of tech teams working across Product, Design and Engineering are essential to the success of this role.

The team is looking for a dynamic EABP who is always willing to learn and fully immerse themselves within the team. The ideal candidate is someone who is willing to go beyond the day-to-day responsibilities of an Executive Assistant and demonstrate the ability to contribute to a complex team as a Business Partner - attending meetings, taking notes, planning events, while also collaborating with a complex team of EABPs, Program Managers, Product Managers, Engineers, and other stakeholders across the company.

What You'll Do

Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations

Help ensure leaders are properly prepared and on time for all meetings.

Assist with the scheduling of multiple stakeholder meetings

Contribute to leadership meetings by taking notes and tracking action items

Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office

Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs

Make domestic and international travel arrangements and process travel expense reports based on direction from traveler

Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing

Follow up and provide reminders on project deadlines, AIs, and deliverables

Assist with ensuring the timely review and submission of expenses

May assist with facility/space planning logistics

May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget

May work on other tasks and projects as assigned

Basic Qualifications

• Minimum 6

• years of administrative experience

Preferred Qualifications

• years of administrative experience preferred

Google calendar

Tech company experience

Experience supporting multiple leaders

Experience coordinating projects

Experience with budget management

Bachelor's degree or equivalent practical experience